We are hiring an experienced billing coordinator to support our administration department as it continues to grow.

You will be an integral part of supporting our team which is deeply committed to their work of problem-solving for a wide array of industries (high tech, architectural, industrial, marine). We are looking for an individual who shares our team’s enthusiasm for our industry, and is highly organized, adaptable, and able to prioritize tasks while working independently and as part of the team.

Responsibilities Include:

• Preparing client billings and associated job cost reports, labor transfers, interest billings, extra work authorizations, and project close-out reports
• Providing assistance to other Accounting Team members as required, and sharing in the responsibility of some administrative duties, including acting as back-up on our phone system
• Submitting all payment Applications and process/complete client billing forms as needed
• Ensuring project file integrity
• Reviewing, processing, and tracking Change Orders and Change Order Requests
• Handling data entry input using Microsoft Office software
• Assisting with general office administrative tasks include copying, filing, and using MS Outlook

Our ideal candidate will offer:

Education & Experience

• Minimum of 3-5 years’ prior accounting experience in professional services ideally, within the Architecture, Engineering or Construction industries
• Minimum 1 year experience in the AEC industry preferred
• Experience with Deltek software strongly preferred
• Associate degree from a community college or business school

Required Skills & Abilities

• Detail oriented
• Excellent time management skills
• Successfully working independently
• Excellent Microsoft Office skills – Excel, Outlook, Word
• Exhibit keyboard speed and accuracy
• Ability to work in-office at our Tigard, Oregon headquarters

We are seeking a Project Assistant to join our 3D Scan/Industrial Measurement team.

We are hiring an experienced project assistant to support our 3D laser scanning / precision industrial measurement department as it continues to grow. You will be an integral part of supporting our team as it performs highly specialized and technical services offered by a limited number of companies. Our team is deeply committed to their work of problem-solving for a wide array of industries (high tech, architectural, industrial, marine). We are looking for an individual who will share our team’s enthusiasm.

This is an important role within the company and requires someone with a varied skill set and excellent organization and communication skills. It will involve data management, scheduling, and document control, as well as coordinating with the Accounting department for invoice management for limited, select clients.

You will need to be highly organized, adaptable, and able to prioritize tasks while working both independently and as part of this team. We will rely on you to proactively manage schedules and monitor deadlines  for our busy Project Managers.

Project Assistant Duties and Responsibilities

• Monitor schedules and deadlines and communicate progress regularly to management
• Maintain documentation related to staff badging for secure sites; track scheduling for badging, Asset licensing, and continuing education requirements
• Work with Accounts Receivable on invoice preparation for limited, select clients. Includes tracking of reimbursable information and monthly progress reports
• Assist with preparation of fee proposals, work orders, and scopes of service
• Create, edit, proofread, and format spreadsheets, email, correspondence, reports, memos
• Assist in coordinating efforts of outside consultants with Westlake team operation
• Perform research related to industries and markets
• Assist with complex travel arrangements including international requirements
• Understand and adhere to client confidentiality and non-disclosure agreements
• Contract management for select clients

Project Assistant Requirements and Qualifications

• Minimum of 2 years’ relevant work experience in the AEC industry or similar industry
• Basic Accounting knowledge and experience
• Advanced experience with Microsoft Office Suite including Outlook, Excel, Word required
• Experience with MS Access a plus
• Experience with Deltek Vision software a plus
• Outstanding organizational skills and ability to prioritize tasks
• Able to thrive in a high-volume, deadline-driven work environment
• Exceptional communication and interpersonal skills
• Keen attention to detail and an aptitude for problem-solving
• Able to think proactively about workflow issues
• Collaborative working style and team-player attitude
• Able to work independently with little supervision
• Positive and encouraging personality
• Highly motivated with a strong work ethic
• Reliable and trustworthy
• Ability to maintain high-level confidentiality
• Ability to work 100% in office at our Tigard, Oregon headquarters

We are currently seeking a Senior Civil Project Manager who is ready to move on to a Department Management position to lead and exciting and accomplished group of Civil Engineers.

**This position includes a Signing Bonus after joining the company.

This position requires experience managing project teams to plan and prepare construction documents for general civil projects in accordance with both local (city and county) standards and guidelines. Activities require coordinating civil design with land use planning and surveying components. Position requires technical design background in design of streets, sanitary sewer, water and storm drain and current water quality requirements. In addition, management of the civil department requires a dynamic person for networking and developing and sustaining clientele for the firm and overseeing financial aspects of the department.

Duties and Responsibilities include:

• Overseeing, coordinating, planning and administering small- to medium-size site civil projects
• Coordination and communication with firm Principals to help guide and grow the firm
• Manage and mentor civil design staff, helping them to set and meet personal and professional goals
• Ensuring integrity and completeness of all civil designs with strong QA/QC procedures
• Establishing and maintaining  client relationships; ensure client satisfaction; ensure client objectives are met
• Marketing, writing proposals, estimating work, maintaining, and developing key client relationship
• Participation in professional organizations and industry functions
• Training and mentoring civil engineering staff new to the profession
• Scheduling of staff to meet deliverable deadlines

The ideal candidate will have:

• Bachelor's degree in Civil Engineering from an ABET-accredited university
• OR PE required; licenses in other states a plus
• 7-10 years engineering experience with a background in site civil design, including a combination of roadway, traffic, storm water, irrigation design and utility relocations
• Solid understanding of civil design and construction standards, and environmental conditions / constraints
• A proven history of meeting project deadlines and budgets
• Demonstrated skills developing relationships with municipal, county and state agencies in support of site civil projects
• Experience with AutoCAD, Civil 3D, hydrology modeling and MS software applications (including MS Project)
• Excellent verbal and written communication skills with clients, staff, and management
• Experience with project estimating labor allocations and cost accounting methods for project management

At Westlake Consultants, land surveying is not just another service – it’s central to our identity. We’re currently looking for an individual as committed to surveying as we are to join us as a Project Surveyor. This is an excellent opportunity for someone looking to contribute at a high level on a variety of interesting projects, within a culture that supports professional growth and work/life balance.

As a woman-founded firm, we believe that diverse teams produce successful project outcomes. We work to foster an atmosphere where every team member feels respected and appreciated, and has equal access to opportunity for professional growth. If you’re passionate about the survey profession and looking to grow professionally while making a positive difference in the community, we’d like to talk to you.

• Signing bonus & relocation assistance may be available.

The ideal candidate will offer:

• A minimum of 4 years surveying experience with topographic mapping, boundary resolution, subdivision platting, Records of Survey, and heavy construction projects;
• Experience surveying for site development (residential, retail, commercial, industrial), transportation, and utilities;
• Skills including research for maps and deeds, ALTA/NSPS surveys, ROW surveys, design surveys, land development, topographic surveys, platting, and construction staking;
• Knowledge of principles of boundary control, map preparation, and land surveying techniques;
• Knowledge of Oregon laws and regulations related to land surveying;
• Proficiency with AutoCAD/Civil, GPS (Trimble Business Center, Trimble Access field software, Trimble R8 GNSS equipment) and CORS network;
• Proficiently with cadastral section breakdown calculations, and with AutoCAD Civil 3D;
• Strong organizational and writing skills, as well as project management skills;
• Ability to manage and coordinate survey technicians and field personnel work activities;
• Ability to take on responsibilities of CAD drafting, calculations, estimating, proposal preparation, and budgeting tasks;
• Good communication and interpersonal skills including willingness to network with clients and survey colleagues;
• Ability to work well as part of a multi-disciplinary team;
• A high level of production ability, along with a strong work ethic and sense of professional integrity;
• A 4-year or 2-year degree/certification in Geomatics/Land Surveying, Geography, or related/relevant field;
• A current Professional Land Surveying License is required (Oregon preferred/ability to obtain Oregon license).

Typical Responsibilities include:

• Using AutoCAD Civil 3D, prepares a variety of survey documents including boundary surveys, Records of Survey, exhibits, subdivision plats, and topographic maps (including ground models/property features);
• Reduces field data using Trimble Business Center and imports data/exports data for field work through AutoCAD Civil 3D;
• Performs office calculations;
• Prepares legal descriptions of real property;
• Directs survey field crew work and performs field work (as needed);
• Supports field crew as needed for monumentation and/or construction staking.

At Westlake Consultants, surveying is not just another service – it’s central to our identity. We provide construction surveying for some of the most prominent, award-winning construction projects in the Portland metro area. If you have Project Surveyor or Project Manager experience with heavy construction projects, we'd like to hear from you!

This is an excellent opportunity for someone looking to contribute at a high level on a variety of interesting projects, within a culture that supports professional growth and work/life balance.

As a woman-founded firm, we believe that diverse teams produce successful project outcomes. We work to foster an atmosphere where every team member feels respected and appreciated, and has equal access to opportunity for professional growth. If you’re passionate about the survey profession and looking to grow professionally while making a positive difference in the community, we’d like to talk to you.

The ideal candidate will offer:

• 4-7 years' experience (minimum) in responsible charge for managing heaving construction projects (i.e. bridges, highways, high rise buildings, hospitals, shopping malls);
• Proficiency in performing calculations using construction plans and/or CAD design drawings;
• Proficiency in checking calculations and field data in CAD drawings;
• Experience preparing cost estimates, construction staking scopes, and proposals for bidding purposes;
• Proficiency with AutoCAD/Civil 3D;
• Ability to manage and coordinate survey technicians and field personnel work activities;
• Strong organizational skills;
• Strong communication, interpersonal, and writing skills;
• An LSIT is required; a current Oregon Professional Land Surveying License is preferred;
• A college degree is preferable.

Typical Responsibilities include:

• Estimating and budgeting work-hours for survey projects, review monthly job cost report for invoicing and project management;
• Researching and developing work plans for survey projects;
• Performing survey and utility research;
• Coordinating survey crews to accomplish project goals;
• Managing, supervising, and training field and office staff for efficient completion of projects;
• Maintaining relationships with contractors, project managers, and superintendents.

At Westlake Consultants, land surveying is not just another service – it’s central to our identity. We’re currently looking for an individual as committed to surveying as we are to join us as a Crew Chief for our construction division. This is an excellent opportunity for someone looking to contribute at a high level on a variety of interesting projects, within a culture that supports professional growth and work/life balance.

As a woman-founded firm, we believe that diverse teams produce successful project outcomes. We work to foster an atmosphere where every team member feels respected and appreciated, and has equal access to opportunity for professional growth. If you’re passionate about the survey profession and looking to grow professionally while making a positive difference in the community, we’d like to talk to you.

The ideal candidate for this position will have:

• A minimum of 7 years of experience performing staking for heavy construction projects (i.e. bridges, highways, high rises, hospitals, shopping malls, etc.);
• Proficiency with robotic total stations, GPS, calculations, and data collectors;
• Good organizational, note-taking, communication, and writing skills;
• Must have valid Oregon driver's license, and be willing to travel occasionally;
• Candidate must be able to be badged for work at sensitive/secure sites (i.e. drug testing and background check);
• PLS is preferred.